Printers are one of the most used machines in an office environment, and ironically is also one that encounters most technical problems. A broken printer will bring the operations of an entire floor to a halt and leave employees standing in lines at the one or two machines that are working. If this humble machine is so important to the efficiency of a workplace, it would be wise to learn about ways in which such problems can be avoided by showing the right level care for these equipment.
Better Ink for Better Performance
Usage of non-genuine ink is associated with output of low quality material and internal leakages that can cause permanent damage to the delicate internal components of the machine. Although there are various versions of inks available in the market, if you matte coated paper online that are of the best quality and compatible with the printer, you will, most assuredly be able to make the best printouts for your office activities.
Give it a Break!
It is easier to leave the printer on all day, so that anyone who is in need of printing can simply walk up to the machine and get things done as soon as they want. Although this may prove to be a good strategy for the first few days, as the internal components of the machine become more and more exhausted, the quality of the printouts will reduce or the machine may just breakdown in the middle of a work day, leading to diminished workplace productivity. So try to turn the printer off whenever it’s not in use and don’t print a large number of papers all at once so the machine will have some time to catch its breath.
Every once in a while papers might get jammed inside the printer while printing and this may be due to reasons such as insertion of papers which are torn, has dog ears, or stuck together. Either way, don’t just yank the paper out with all your strength. If pulled too hard the delicate internal parts of the machine may get damaged especially if the paper used is thick such as great high gloss photo paper. Gently pull out the jammed paper or the torn pieces and always refer to the instructions given in the user manual provided.
Dust is the Enemy
Collection of dust particles and other such debris within the appliance is associated with various problems such as appearance of unwanted, messy ink lines on certain areas of the paper and jamming of the printer. Two best ways to get rid of these annoying dust particles are using a small vacuum or to use a slightly wet sponge or a cotton swab to clean the parts of the machine that can be cleaned.
Don’t print any more than you must
Try and minimize the number of times you use the printer or the number of copies you require. The more you use the equipment, more wear and tear it must go through and hence, the lifetime of the machine will be reduced.